Services may be different from one department/unit to another based on the preferences of the units. This list notes the services available to the departments.
Human Resources
Act as the HR Liaison for the Departments/Units we service.
- Assistance with position postings in the PageUp System including:
- Posting the position
- Scheduling interviews and inviting candidates
- Sending background check authorization forms to candidates
- Entering Offer Cards into PageUp (department hiring manager will supply justification letter)
- Following through the On-boarding process
- On-boarding newly hired staff
- Communicate with staff member to provide forms for completion and due to date to meet HRSTM time schedule
- Maintain updated personnel files
- Payroll Services
- Oversight and review of time entry
- Time Entry Approval
- Payroll Adjustment as needed
- Leave payouts, retro salary change payments
- Classification/Compensation form assistance
- Reclassification
- Equity Reviews
- Updates to employee position status in PeopleSoft
- Reclassifications
- Salary Rate Changes
- Terminations
Financial Services/Procurement
- Approve purchase requests
- Pay supplier invoices
- Invoice against open contracts
- Create payment requests for non-contractual services
- Maintain detailed files for expense activity
- Allocate and reconcile p-card purchases for the department
- Purchases by SSC on p-card would include memberships, subscriptions, and associated dues that are paid yearly or on a regular basis
- Supervise P-Card transactions, reviewing monthly allocations and quarterly checks/reports
- Contract Assistance
- Set-up in PAW based on Scope of Work documentation provided by the department
- Contract extension completion in PAW
- Journal Entry submission and approval
- Budget
- Monthly reconciliation of Financial Administrative Dashboards (FAD) report
- Reporting
- Monthly email with budget to actuals FADs report
- Quarterly meeting to review budget to actuals report
- Provide support with fiscal year budget preparation